PatentFlow

Track every patent. Draft with an AI that stays in your firm.

PatentFlow takes an invention from the disclosure to the granted right and beyond: the client reports it, a language model on your own server prepares description, claims and abstract, and every filing, office action, deadline and renewal of the family is tracked in one file. Nothing is sent to external AI services unless you decide so for a client.

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Runs on your own server AI without data leaving the firm DPMA, EPO, USPTO, PCT German, English, French
A file in PatentFlow: the patent family with its filings, the docket with pre-deadlines and the checklist of documents per office

Every patent, completely tracked

Disclosure, drafts, filings in every office, priorities, office actions, the docket with pre-deadline and four-eyes check, renewal fees, proceedings and the letters to the client - one file per patent family, with its history. Computed deadlines are proposals until someone enters them, so nothing lands in the docket unchecked.

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AI drafts without exposing knowledge

The model runs on your server, next to the database. It drafts along the guidelines your firm sets - style, checklists, example claims per office - and no disclosure, draft or claim goes to a cloud service. External models can be added, but only per client, and every call is logged.

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Features

Everything a patent firm does with an invention, in one application - with or without AI.

Invention disclosure

Clients report inventions through a form on your firm's website or with a Word template. Submissions wait in the inbox until an attorney confirms them - no AI runs before that.

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The disclosure form with the offer to fill in a Word template instead

AI drafts

Description, claims and abstract for DPMA, EPO, USPTO or PCT, in German or English, prepared from the disclosure by a model on your server - then edited in the editor or in a chat with the model.

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The draft editor with the description and the chat on the side

Claims and drawings

The claim tree shows every dependency; renumbering updates the references. The figure tool turns sketches and photos into drawing sheets with reference signs.

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The claim tree with independent and dependent claims

Files, deadlines and docket

Priority year, PCT phases, validations, office actions and renewals are computed from the filings. The docket adds pre-deadlines, a responsible person, the four-eyes check and completion with proof.

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The docket with deadlines, pre-deadlines, responsible person and check status

Office mail, fees and letters

Uploaded office letters are read and assigned to their filing with the deadline. Official fees come from tables compared weekly with the offices; letters to the client are written from templates.

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An uploaded office letter with the recognised office, number, date and time limit

Monitoring and analysis

Watch competitors and technical fields in the EPO database, open an opposition file with one click, and compare claims feature by feature with documents or products in claim charts.

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A claim chart comparing the features of a claim with a document

Planning, time and invoices

Plan and assign work packages and tasks up to the deadline, optionally in sprints. Record time per file, with a stopwatch if you like, and bill it with official fees and expenses - invoice numbers without gaps, corrections only by cancellation invoice.

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The planning board with tasks by status

Security and compliance

Rights per group and visibility per client or file, a conflict check for new clients and counterparties, an append-only audit log and encrypted, regularly tested backups.

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The audit log with sign-ins, opened files and changes

Editions

PatentFlow is installed on your own server or with a hosting provider of your choice. All editions include the disclosure form, the Word template and the three languages.

Firm

Case management without AI

On request

  • Files, filings and office actions
  • Docket with four-eyes check
  • Planning with tasks, work packages and templates
  • Office mail, fees and letters
  • Time and invoices
  • Runs without an AI server
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Firm + AI

Local model or connected providers

On request

  • Everything in Firm
  • AI drafts, revisions and chat
  • Translations with terminology list
  • AI claim charts
  • Firm guidelines for the AI
  • Local model optional, external providers per client only
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Setup and operation

Installation, hardware, training

On request

  • Installation on your server
  • Advice on AI hardware (GPU)
  • Training for your team
  • Updates and support
Contact us

Prices are quoted per firm on request. Licences are agreed per installation; see the Terms and Conditions.

Contact

Questions, a demo or a quote - write to us.